MANUALS > Orders > Orders Switches > REVALINVRI - Revalidates the Invoice at R/I

REVALINVRI - Revalidates the Invoice at R/I

Revalidates the Invoice at R/I

Affected Window: oux_pn_inventory_ri_eu

Switch Set to Yes

When set to Yes, an order cannot be invoiced until after it passes Receiving Inspection. The invoice will default to HOLD Status.

Note: Additionally, when set to Yes and the Config Other field is set to 'RELEASED', when the order is accepted in Receiving Inspection, a trigger will automatically change the status of the Invoice from HOLD to CLOSED. See below.

For example, the following Purchase Order is created.

The Order goes through Order Receiving. Note the red text indicating that Receiving Inspection (R/I) is required.

An invoice is then created for the order through the Invoice Entry window of the Link module.

Notice the order is still pending Receiving Inspection.

Select the order then the Save button.

In the order detail, notice the INV Qty is set to '0' and the Status is 'Open'.

When the INV Qty is entered, the Status automatically changes to 'Hold'. Select the Save button.

The system validates the pending Receiving Inspection, therefore the invoice is set to Hold status.

The following notification appears.

The invoice has been set to Hold status.

The order then goes through R/I. Now the Invoice can be closed.

Through the Invoice Order Selected window, notice the R/I value has been updated.

The Status is automatically set to Open. Select the Save button.

Note: If the switch's Config Other field was set to 'RELEASED', when the order was accepted in Receiving Inspection, then a trigger would have automatically changed the status of the Invoice from HOLD to CLOSED. The OPEN status would have been bypassed automatically.

Select Yes to Release the invoice.

Because the order passed R/I, the Invoice is now closed.

Switch Set to No

When set to No, an order can be invoiced even if it has not yet gone through Receiving Inspection.

For example, the following Purchase Order is created.

The Order goes through Order Receiving. Note the red text indicating that Receiving Inspection (R/I) is required.

An invoice is then created for the order through the Invoice Entry window of the Link module.

Notice the order is still pending Receiving Inspection.

Select the order then the Save button.

In the order detail, notice the INV Qty was already selected and the Status is 'Open'. Select the Save button.

Select Yes to Release the invoice.

The Invoice Status is automatically set to 'Paid' even though R/I is still pending.