MANUALS > Settings > Settings Transaction Code > P/N Category

P/N Category

The System Transaction Codes are displayed with both the Code Names and Descriptions. The Code Descriptions directly illustrate their functionality and role in the system, as fields are populated and tasks are performed.

Available Functionality:

The Part Number Category Transaction Code is fundamental in determining how a P/N Category influences certain transactions. The P/N Category selected will determine how the part behaves as it moves throughout the system as well as how it behaves financially. There are four main Part Number Categories to choose from:

• Serialized
• Consumable
• Kit
• Repairable

The P/N Category Transaction Code also allows the user to define certain behaviors at the category level that can be overridden at the part number level. The decisions pertaining to defining each of these categories will be based on your companies business processes.

Due to the amount of fields in the P/N Category window, for documentation purposes the P/N Category Transaction Code window is displayed in two screen shots. The first half of the window is displayed:

The second half of the window is displayed:

The following information/options are available in this window:
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System Transaction

The selected transaction record.

System Code

Enter a name for the code (maximum 10 characters). It is recommended that you choose a name, abbreviation, or acronym that reflects the function of the group.

System Code Description

Enter a description of the Group or the full name of the group.

P/N Transaction

P/N Transaction:

• Serialized
• Consumable
• Kit
• Repairable

P/N Costing Method

Define the P/N Costing Method by selecting one of the radio buttons. For additional information, refer to P/N Costing Method sub-section of the P/N Category Transaction Code.

High Dollar Part when Amount Greater Than

Select the checkbox to flag the P/N in the Print if the Cost is greater than the amount specified in the corresponding field. For additional information, refer to the High Dollar Part when Amount Greater Than sub-section of the P/N Category Transaction Code.

Auto S/N Prefix

Enter the appropriate Serial Number prefix.

Software checkbox

Select this checkbox to specify that a P/N Category may be flagged as a Software NLA. For additional information, refer to the Software Checkbox, via P/N Category of the Settings Transaction Code Manual.

Consumable Kit checkbox

This Transaction Code is designed to allow kits to consist of expendable parts only. The use of this transaction code changes the financial behavior in the system since consumable kits do not require a serial number and therefore do not generate a fixed asset record. For additional information, refer to Consumable Kit sub-section of the P/N Category Transaction Code.

Default R/I

If Receiving Inspection must be a default item, click this checkbox.

Skill R/I

Enter the appropriate skill to be used when a P/N with this category is undergoing the R/I process. The system will validate the employee's assigned skills, skill active status, and skill expiration date.

Note: If this field is not populated, the R/I process works as originally intended.

Tag Type

Click the appropriate radio button to select the tag type: Form One/8130 or Regular Tag.

Default Inventory G/L

Default Inventory General Ledger account number.

Global Expense G/L

The Global Expense G/L account number captures the difference between the purchased price and the invoiced price for a consumable part if the batch number has been depleted (ie. 5 parts were purchased, and 5 were issued).

Depreciation G/L

Depreciation General Ledger account number. When Fixed Asset Depreciation is run, the depreciation amount will be credited to the account specified here. The Depreciation G/L field can only be configured for parts through the P/N Category transaction code.

Default R/O G/L

Default Repair Order General Ledger account number.

G/L 2

Second General Ledger Account number (for Inventory and Repair Orders, only).

Note: The G/L 2 accounts are set-up in P/N Category, but there is a checkbox in the Order Category Transaction Code that must first be selected for these accounts to become effective.

Default L/O G/L

The default General Ledger Account for parts in a Loan Order. Parts in a Loan Order with this P/N Category will be automatically associated to this default G/L. This G/L will override any LO/RECEIVING Journal Entries Expenditure category codes (unless this field is left blank).

L/O Repair G/L

The default General Ledger Account for parts of an Invoice Order with an Invoice Category specified as LO/Repair.

Default E/X G/L

The default General Ledger Account for parts in an Exchange Order. Parts in an Exchange Order with this P/N Category will be automatically associated to this default G/L. This G/L will override any EX/RECEIVING Journal Entries Expenditure category codes (unless this field is left blank).

E/X Repair G/L

The default General Ledger Account for parts of an Invoice Order with an Invoice Category specified as EX/Repair.

CC Reference

Select the CC Reference code to associate to this P/N Category. This field will automatically populate when this P/N Category is used.

Filing SEQ

This is the Filing SEQ number.

Chapter Mandatory

Select this checkbox if the Chapter is mandatory.

Section Mandatory

Select this checkbox if the Section is mandatory.

Picklist Tag Print

Select this checkbox if the Picklist Tag must be printed.

Default No of Removal

Removal default number.

No of Days

Number of days.

Carrying Cost Factor

Specify the Carrying Cost Factor. This is the total cost of holding inventory. This includes warehousing costs such as rent, utilities and salaries, financial costs such as opportunity cost, and inventory costs related to insurance etc.

Replenishment Cost Factor

Specify the Replenishment Cost Factor. This is the cost of replenishing inventory. The formula for replenishing stock compares forecast stock usage against available stock throughout the coming year. Existing replenishment orders are also considered since these affect future requirement needs.

Default Reliability Monitored checkbox

Select this checkbox if all parts with this P/N Category are to have the Reliability Monitored checkbox of the P/N Master, Reliability tab selected automatically. For more information, refer to Default Reliability Monitored Checkbox, via P/N Category.

Inventory radio buttons

Select the radio button which best applies: Maintenance, General, or GSE Inventory.

Survey

The Survey buttons allow the user to set up survey questions for a specific transaction (i.e PO, LO, RI, Scrap etc.) Answering these questions may be mandatory if the Response Mandatory checkbox is selected.

Note: Refer to the configuration Switch ORDERSURVEY via the Receiving Switches Manual for additional information regarding the Survey functionality.

Auto ReOrder Check-Out checkbox

This checkbox is intended to override Auto Reorder configurations that would be triggered by a Check-Out transaction. When deselected, auto requisitions will be disabled for Check-Out transactions for parts with this P/N Category, even if P/N Inventory Levels have been configured for the part. This checkbox must be selected to allow Check-Out transactions to auto generate requisitions as set up via P/N Inventory Levels. This checkbox is selected by default.

Auto ReOrder Issue checkout

This checkbox is intended to override Auto Reorder configurations that would be triggered by an Issue transaction. When deselected, auto requisitions will be disabled for Issue transactions for parts with this P/N Category, even if P/N Inventory Levels have been configured for the part. This checkbox must be selected to allow Issue transactions to auto generate requisitions as set up via P/N Inventory Levels. This checkbox is selected by default.

Auto ReOrder Transfer Order checkbox

This checkbox is intended to override Auto Reorder configurations that would be triggered by a Transfer Order transaction. When deselected, auto requisitions will be disabled for Transfer Order transactions for parts with this P/N Category, even if P/N Inventory Levels have been configured for the part. This checkbox must be selected to allow Transfer Order transactions to auto generate requisitions as set up via P/N Inventory Levels. This checkbox is selected by default.

Auto ReOrder Step Transfer checkbox

This checkbox is intended to override Auto Reorder configurations that would be triggered by a One Step Transfer transaction. When deselected, auto requisitions will be disabled for One Step Transfer transactions for parts with this P/N Category, even if P/N Inventory Levels have been configured for the part. This checkbox must be selected to allow One Step Transfer transactions to auto generate requisitions as set up via P/N Inventory Levels. This checkbox is selected by default.

Auto ReOrder Scrap checkbox

This checkbox is intended to override Auto Reorder configurations that would be triggered by a Scrap transaction. When deselected, auto requisitions will be disabled for Scrap transactions for parts with this P/N Category, even if P/N Inventory Levels have been configured for the part. This checkbox must be selected to allow Scrap transactions to auto generate requisitions as set up via P/N Inventory Levels. This checkbox is selected by default.

Send Material Request checkbox

When selected, the current Part Number Category will cooperate with the Material Request functionality. This checkbox is only available when the interface configuration file is inserted through the Material Request button of the Company Profile window.

This checkbox is part of the Material Integration functionality which allows an airline to use its suppliers' inventoried parts through a seamless integration system based on multiple interfaces. For more information refer to the Material Integration Functionality documentation excerpt and consult with the appropriate interface administrator.

Method Of Sell functionality

Allows users to view the Average Highest Cost and Actual Highest Cost for parts sold and invoiced within the previous several months. For additional information, refer to Method Of Sell sub section of the P/N Category Transaction Code.

Fixed Asset fields

Users can select either the Depreciation Code or the Default Month Depreciation and Residual Value % fields.

Depreciation Code - The Fixed Asset Depreciation transaction code linked to this P/N Category or P/N record (via P/N Master, Costing tab). When a Depreciation Code is entered, the Default Month Depreciation and Residual Value % fields will be overridden by that code's configuration. The Depreciation Code also contains the Start Depreciation Date field (which is used as part of the Accelerated depreciation method). This code can be defaulted for parts based on the P/N Category or manually overridden at the part level in the P/N Master, Costing Tab. For more information refer to the F/A Depreciation Code transaction code.

Default Month Depreciation - The number of months required for the Fixed Asset value of these parts to be depreciated over (i.e., five year depreciation is 60 months). This number can be defaulted for parts based on the P/N Category or F/A Depreciation Code, or it can be overridden manually at the part level in the P/N Master, Costing Tab.

Residual Value % - The residual value of the part that remains after the depreciated month has completed (expressed as a percentage of the actual cost of the Fixed Asset). This percentage can be defaulted for parts based on the P/N Category or F/A Depreciation Code, or it can be or overridden manually at the part level in the P/N Master, Costing Tab.

Authorization Steps button

Select the Authorization Steps button to access the P/N Category Authorization Steps window where steps may be set up.

System Notification button

Select this button to set up a system generated notification regarding the specified transaction code. For information on how to set up System Notifications, refer to Setup - System Notification, via System Notifications of the Settings Training Manual.

Receiving Checklist button

The Receiving Check List button is used to to set up the default inspection checklist for parts under the specified category. Select this button to create an inspection routine for parts that fall under this category. For additional information, refer to the Receiving Checklist Button, via P/N Category of the Settings Transaction Code Manual.

Update G/L Code button

Select the Update G/L Code button and the system will display a pop-up window, indicating that G/L Code for all P/N with Category of "Rotable" have been modified.

Update Category Cost Factor button

Select the Update Category Cost Factor button to update the Carrying Cost Factor and/or the Replenishment Cost Factor of all P/Ns with the Category Code specified. Once the changes have been updated, a information box will appear.

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Additional Functionality:

The P/N Category System Transaction Codes has a multitude of functions and may be the most detrimental system code of all. Aside of assigning all behavioral traits to part numbers, this system transaction code will impact financial recording, may require authorization processes and can generate system transaction notes to user accounts as well as e-mail. These codes should be determine by the financial department in conjunction with the quality assurance department, because both department will have are equally important in determine the P/N Categories required. These codes may be entered via Settings/ Update/ System Transaction Codes. Setup is identical to the creation of any system transaction code with the additional fields.

For information regarding how the P/N Category Code impacts the system, refer to the following:

• P/N Costing Method
• Software Checkbox
• Method Of Sell
• Receiving Checklist Button
• Serialized P/Ns - Financial Behavior
• Kits - Financial Behavior
• Repairable P/Ns - Financial Behavior
• Fixed Asset Depreciation