MANUALS > Settings > Settings Transaction Code > P/N Category > Authorization Steps Button, via P/N Category

Authorization Steps Button, via P/N Category

The Authorization Steps button allows the user to set up the different authorization steps required in order to authorize Part Numbers. Authorization steps can be configured for specified for Authorization Groups or Departments. Once configured, P/Ns are authorized via the P/N Authorization Explorer of the Settings module.

When selected, the Authorization Steps button redirects to the PN Category Authorization Steps window. Here, the user can define the name of each individual authorization step, and the department or authorization group that will be allowed to authorize the step once it has been created.

Each of these steps needs to be authorized individually by the specified authorization group or department before the P/N can be used throughout the system.

The following information/options are available in this window:
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P/N Category

The category of the part as defined in Settings/ Explorer/ System Transaction Code Explorer/ Settings/ P/N Category (e.g. Rotable, Consumable, Repairable) and entered for the particular part in the P/N Master.

New radio button

If a P/N Category has an authorization step with the New radio button configured, newly created parts with that P/N Category will be sent to the P/N Authorization Explorer window for authorization. The new P/N will appear in the P/N Master as inactive until the authorization step is accepted.

Note: Switch NWPNAUTH must be set to Yes. For more information, refer to Settings switch NWPNAUTH via the Training Manual.

Modified radio button

If a P/N Category has an authorization step with the Modified radio button configured, modifying a part in the P/N Master with that P/N Category will cause the part to be sent to the P/N Authorization Explorer window for authorization. The modified P/N will appear in the P/N Master as inactive until the authorization step is accepted.

Note: Switch NWPNAUTH must be set to Yes. For more information, refer to Settings switch NWPNAUTH via the Training Manual.

Deleted radio button

If a P/N Category has an authorization step with the Delete radio button configured, a part with that P/N Category will be sent to the P/N Authorization Explorer window for authorization if a user attempts to delete it. Once the authorization step is accepted, the part will be deleted from the P/N Master.

Note: Switch NWPNAUTH must be set to Yes. For more information, refer to Settings switch NWPNAUTH via the Training Manual.

Authorization Step

A description of the Authorization Step; each Authorization Step can have its own unique description to describe the steps general purpose.

Description - The description of the authorization step.

Department/Division/Section

The department which has authority for approval of this step. The Authorization Step can only be performed by an individual in the department specified here. See Settings/ Update/ Employee Master to verify that the employee is assigned to the appropriate department. Authorizing employees must have security access to the appropriate Authorization Explorer option. When this field is left blank, the Authorization Group field is available.

Authorization Group

The Authorization Group which has authority for approval of the step. The Authorization Step can only be performed by an individual that is included in the Authorization Group specified here.

Update checkbox

When selected, the checkbox indicates that the current Authorization Step will be the last step in the authorization process. During the creation of the Authorization Steps, this checkbox should only be selected for the final step before the record is to be released from authorization.

Step Order

This number indicates the order of Steps if one or multiple Steps are created. This number is automatically created and can be overridden and changed to any number. It is recommended that the user enter Steps in a standard incremental pattern (i.e. Step 5, Step 10, Step 15, etc.) to allow for the insertion of Steps into the sequence at a later time if required.

Step To On Rejection

This indicates how the Authorization Process will react when a Step is rejected.

Start - Will return the Authorization Process to the first step.

Return To - Will return the Authorization Process to a specific Authorization Step as specified by the 'Return To' Step number in the Return To Step Order field.

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