MANUALS > G/L Interface > G/L Interface Module > G/L Interface, Update Menu > Journal Entries Expenditure > Configuring Expenditure Codes > Expenditure Class - REPAIR ORDER

The 'REPAIR ORDER' J/E Expenditure Class takes place when a Repair Order with a Unit Cost is attached to a Work Order then received into inventory.

For example, create a new or select an existing Repair Order with an associated Unit Cost.

Note: As part of the multi company functionality, the G/L field is populated with the G/L Account that matches the Company entered into the Company field of the Repair Order header window. This is part of the multi company functionality where one company creates an order for a related company's part and is then reflected against the G/L.

To attach the Repair Order to a Work Order, from the Optional tab select the Book To radio button and enter the Work Order number then save.

Receive the Repair Order into inventory via Receiving/Update/Order Receiving detail window.

From the Journal Entry Detail Query window users can see the adjustments against the G/L.

Notice the J/E Expenditure Class field reads 'R/O'.

Note: The above screenshot has been altered to highlight the relevant columns for this example.

For more information regarding the above, refer to the topics Repair Order via the Orders manual and Work Order via the Production manual.

Work Order Closing:

The reverse of the Work In Progress 'R/O' Journal Entry takes place during the Work Order Closing process. The charges associated to the G/L are reverted into the 'EXPENSE' account.

Note: The above screenshot has been altered to highlight the relevant columns for this example.

For more information refer to the topics Work Order Closing and Work Order Closing Post Completion via the Production manual.

Third Party Work Orders:

For Third Party Work Orders, create a W/O with the Third Party checkbox selected.

After saving, the Customer Orders window will appear. Enter all relevant information.

From the W/O Sell tab, enter the Contract Number for the previously created Customer Contract. Select the Save button to save.

Create a Repair Order and enter a Unit Cost.

From the Optional tab select the Book To radio button and enter the W/O number. Select the Save button to save.

Receive the Repair Order via Orders/Update/Order Receiving.

From the Journal Entry Detail Query window users can see the adjustments against the G/L.

Notice the J/E Expenditure Class field reads 'R/O'.

For more information regarding Third Party Work Orders and Customer Contracts, refer to the topics Third Party Button and Customer Contract via the Production manual.

Third Party Work Order Closing:

The 'REPAIR ORDER' class Journal Entry charge is reversed through the Work Order Closing process. The charges associated to the G/L are reverted into the 'COST OF SALES' account. (See notes at the bottom of the topic.)

Note: The difference between the 'WORK IN PROGRESS' account and the 'SALES' and 'ACCOUNTS RECEIVABLE' accounts is the Mark Up percentage entered in the Customer Contract that is associated to the Third Party Work Order. Because it is a Third Party Work Order, when closed, additional charges will be accrued to the 'SALES' and 'ACCOUNTS RECEIVABLE' accounts then reversed into the 'COST OF SALES' account. (In this example the Mark Up is 15.000 %.)

From the Journal Entry Detail Query window users can see the adjustments made against the G/L.

For more information on the closing of a Work Order, refer to the topics Work Order Closing and Work Order Closing Post Completion via the Production manual.

Note: Refer to G/L Interface Switch JETPWSAL for more information regarding the Accounts Receivable account. When set to Yes, the AR account will NOT be charged at Third Party W/O Closing. When set to No (as in the examples above), the AR account is charged. Users must also perform the Customer Invoice Authorization. For more information refer to the topic Customer Invoice Authorization via the Production manual.