MANUALS > G/L Interface > G/L Interface Module > G/L Interface, Update Menu > Journal Entries Expenditure > Configuring Expenditure Codes > Expenditure Class - QUOTED FLAT RATE

All Material and Labor Actuals for Quoted routine Task Cards are included in the Quoted Flat Rate Expenditure Transaction. Additional Non-Routine Task Cards that are not covered under the Flat Rate will then capture the Actuals. Task Cards that fall under the Quoted Flat Rate are still listed on the final invoice but with a value of 0.00.

For example, a new Journal Entries Expenditure is crated for Quoted Flat Rate.

Note: All account fields above were populated, but only the Accounts Receivable and the Sales account are triggered for QUOTED FLAT RATE Transactions.

A Customer Contract is created with the new Expenditure code.

This contract contains four entries.

The first one is for Quoted Flat Rate (it is divided into an initial fee and a final fee).

The second is for Material Standard / Expendable parts.

The third is for Material Standard / Rotable parts.

The final one is for Labor for a particular Skill.

A Third Party Work Order is then created.

Once the W/O is saved, the Customer Orders window comes up. Associate the above Customer Contract with the Work Order by entering the Contract Number in the W/O Sell tab.

Two routine Task Cards are then added to the Work Order.

A Bid is then created for the Work Order via Production/Update/W/O Bid Sheet.

For more information refer to the Work Order Bid Sheet via the Production Training Manual.

Once created, select the Quote button from the same window then select the two W/O Task Cards and their Sell amounts.

The total for the Labor is 68.43, Material is 314.56, and the grand total is 382.99.

The Bid must then be linked to the Customer Contract for the W/O via the Bid No. field of the Customer Orders, W/O Sell tab.

Note: A Non-Routine Task Card will be added to the Work Order after the Bid and Quote have been created.

Labor is then added to the two routine Task Cards.

At this point a Non-Routine Task Card is added to the Work Order.

Labor is then added to the N/R T/C.

A Rotable part is then issued out to each of the routine and non-routine W/O T/Cs.

A batch of Expendable parts is then issued out to each of the routine and non-routine W/O T/Cs.

This is what the W/O Actuals display at this point. The Labor and Material charges have been captured for all of the routine and non-routine Task Cards.

At the bottom of the window, notice that two entries for the Quoted Flat Rate have been established. One entry is for the Initial charge of 95.75 (25% of the 382.99 total) and the other entry is for the Final charge of 287.24 (75% of the 382.99 total). Also notice that the Quoted Flat Rate entries contain the the Due List button.

From the W/O Actuals window select the Pre-Invoice button to view the Preliminary Invoice. The first routine T/C has a total sell of '0' because it was included in the quote.

The first routine T/C also has a total sell of '0' because it was also included in the quote.

The N/R T/C does have a total sell because it was not included in the quote. The N/R T/C was added to the Work Order after the W/O was quoted.

From the W/O Actuals window, select the Due List button for the Quoted Flat Rate transaction.

Create an invoice for the Initial Fee item by selecting the Create Invoice for Item button.

Once the invoice is created for the item, the Invoice field contains the invoice number and the item notes 'Invoice Issued'. Now select the Due List button for the remaining Quoted Flat Rate transaction.

Create an invoice for the Final fee item by selecting the Create Invoice for Item button.

Once the invoice is created for the item, the final Invoice field now also contains an invoice number and the item notes 'Invoice Issued'.

From the Customer Invoice Authorization Explorer, the two invoice appear as follows.

Notice the Sell amount for the first invoice is 95.75 (as listed in the W/O Actuals window above).

And the Sell amount for the second invoice is 287.24 (as listed in the W/O Actuals window above).

At this point, post and close the first invoice by selecting the Post and Close Invoice button.

Now post and close the second invoice by selecting the Post and Close Invoice button.

This is how the Journal Entries have been created for the two invoices (via G/L/ Query/ Journal Entries Query).

At this point the Work Order can go through the completion process. First the Work Order's Task Cards are Closed; when the W/O is Closed (via the T/C Work button of the Work Order window).

The W/O is them Completed through the W/O Post Completion window.

Now the W/O is officially Closed.

Once the W/O is Closed it is automatically Invoice. Notice how the Invoice information is divided into Labor and Material.

For the Labor, notice that the Sell amounts for the routine Task Cards are '0' while the amount for the N/R T/C is not.

For the Material, notice that the Sell amounts for the routine Task Cards are '0' while the amount for the N/R T/C is not.

The print comes up as follows. Notice that only the Non-Routine Task Card contains sell amounts. This is because the N/R T/C was not part of the quoted total.

At this point, post and close the invoice by selecting the Post and Close Invoice button.