MANUALS > Orders > Orders Module > Orders, Update Menu > Orders Creation/Update > Purchase Order

Purchase Order

Once a company has implemented the material module of the system, the Purchase Order option is the primary point of entry for all new inventories (with few exceptions). Purchase Orders (P/O) are typically created following a Requisition. The P/O will detail all of the part's requirements as well as the information for the Vendor that will be providing the requested component(s).

The Purchase Order (PO) window allows for the creation and update of a Purchase Order on the system. The window will only show open Purchase Orders that the current user ID has created. The Purchase Order Supervisor option will show all open Purchase Orders regardless of User ID that created them.

As mentioned above, Purchase Orders are the primary option for adding new inventory with the following exceptions:

1. Loaned Parts - These parts are brought into inventory via a Loan Order.
2. Exchanged Parts - These parts are brought into inventory via an Exchange Order.
3. Parts installed on a newly received aircraft - These parts will be brought either through the A/C Readiness or A/C Initial Template Load.
4. Parts located during Physical Inventory or removed from aircraft which do not exist in the system - These parts will be Return To Stock - Unknown Inventory.
5. Expendable parts located during Physical Inventory for existing batches in the system - These parts will require quantity adjustments using the Inventory Transaction, Adjustment Button.
6. Parts currently installed on an existing aircraft which does not exist in the system - These parts will need to be A/C Initial P/N Loaded.
7. Managed Parts - These Parts are brought into inventory via Manage Parts Functionality in Inventory.

Purchase Orders can be made for Part Numbers that have already been placed into the PN Master and also for items not in the PN Master (which will be received as non-inventory). The following Receiving Configuration will define whether non-inventory receipts will be allowed:

• DRONIP - (Deny Receiving Of Non-Inventory Parts)- If set to 'Yes', the system will not allow the receiving of Purchase Orders containing non-inventory items. Please be advised that if a part number is received as non-inventory upon completing the order receiving process that part will not exist in the system and will not appear in Inventory. For additional, information please refer to the Order Receiving Training Manual.

All serialized components with a Purchase Order Detail, Optional tab Owner field null will create a Fixed Asset Record within the system based on the setting of the following G/L Interface configuration:

• F/A - (Fixed Asset Information)- This switch must be set to 'Yes' to create fix assets registry in the system. It is recommended that this switch be configured to 'Yes'. Enter the next number for a Fixed Asset record in the Config Number field. The start number is set at implementation. The DATE field is CRITICAL and should not be changed unless properly authorized to do so. The DATE field is responsible for the date that appears in the FIXED ASSET DEPRECIATION. The date can be changed to run closing procedures for any month you choose (even if closing procedures for the month have already been run). When set to 'No' fixed assets will not be generated in the system.

Note: Fixed Assets will only be generated for those P/N Categories with P/N Transaction equal to Serialized or Repairable, went the part is brought into inventory via a Purchase Order or P/N Initial Load with the Owner field null.

Moreover, Purchase Orders are used to bring in consigned inventory. For more information refer to Issuing Consigned Part (P/Os).

Finally, Purchase Orders are automatically generated when re-order levels are met or exceeded for parts with open status Contract Orders based on requisition configurations and locations. For additional information, please refer to P/O Generation by Contract Orders via the Orders Training Manual.

The following tabs and buttons are available at the header level.

For information on the options in the detail level, refer to Purchase Order Detail.

Purchasing Overview Process Flow