MANUALS > Orders > Orders Module > Orders, Update Menu > Orders Creation/Update > Repair Order > Repair Order Detail > Repair Order Detail, Optional Tab

The Repair Order, Optional Detail tab allows the user to enter additional information for each order item.

Here, the user may designate additional inventory, warranty and financial behavior for incoming inventory associate with the order:

The following information/options are available in this window:
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Fault Found checkbox

Indicates that fault was confirmed with the part. P/N Reliability information maybe derived from the Fault Found checkbox. This checkbox may be configured by default.

• ROFOLTDF - (Repair Orders Set Fault Found)- If set to 'Yes', the 'Fault Found' will be set by default when creating a new Repair Order.

Quoted checkbox

If the Repair was quoted, this checkbox maybe selected to indicate so.

BER checkbox

Indicates that the part is Beyond Economical Repair.

Scrap checkbox

Indicates that this is a scrapped part. The system may also be configured to allow for the scrapping of a part and automatic closing of the RO line with the Scrap checkbox selected via Inventory Transaction.

Note: If the part has an owner, the Scrap checkbox will not be available.

• SCRAP4RO - (If An RO Item Is Scrapped, Require Scrap Check And Authorization)- If set to 'Yes', when a Batch is scrapped on an RO, the following criteria must be met: 1. The RO must be open and authorized. 2. The RO line item the Batch is on must have the Scrap Checkmark selected. When the Scrap transaction is completed, an RO Receiving record will be written.

Note: If the above switch is set to No, and BER or SCRAPPED is selected, the order will indicate this upon Receiving via the Order Receiving option. An alert message will appear in the RO Receiving window.

Non Inventory checkbox

When selected, the user may enter non-inventory P/Ns on the Repair Order. The system will not require a serial/batch number for the Non Inventory Repair Order part.

Note: Without the Non-Inventory checkbox selection, the user will be required to enter only part numbers which exist in the related P/N Master and the serial and/or batch will be mandatory.

Repair On A/C checkbox

Indicates that the repair was done on the aircraft.

Owner

The owner who is associated with this part on the order. The purpose of the owner code is to separate other companies' stock from your own. This is helpful if you hold consignment inventory or loan parts. When an owner is associated with the part, the part will indicate that it is consigned (with the Consigned icon), Loaned, Pool, or Managed via Inventory/Update/Inventory Transaction. The part will indicate that it is consigned with the Consigned icon. Consigned parts are those that are received by your company, but do not become officially yours unless the part is actually used on an aircraft. Consigned parts do not generate journal transactions or fixed asset records until the issue of the part to the aircraft.

Capital Expenditure

The Capital Expenditure code describes the way in which a cost is to be accounted for.

Note: The Cost Center associated to the Capital Expenditure transaction code entered into this field is displayed as part of the G/L Account of the ordered part. The Cost Center is displayed only after this ordered part is received. For more information on how the Cost Center is associated to the Capital Expenditure and its impact of the Journal Entries, refer to the Orders Transaction Code Manual.

Note: If the Requisition and Line item linked to the order in the General tab contains a Capital Expenditure, the Capital Expenditure is auto-populated in the order's optional tab. For more information, refer to the Requisition Detail, Optional Tab via the Requisition Training Manual.

Note: Depending on the setting of Orders Switch CAPEXGL, either the Cost Center field or the Default G/L field is available within the Capital Expenditure transaction code.
When set to Yes, the Capital Expenditure transaction code will contain the Default G/L field (instead of the Cost Center field). When this Capital Expenditure is entered into an order's Optional tab, the transaction code's G/L (if populated) will override the order's G/L field in the General tab.
When set to No, the Capital Expenditure transaction code will contain the Cost Center field (instead of the Default G/L field). When this Capital Expenditure is entered into an order's Optional tab, the transaction code's Cost Center will override the order G/L's Cost Center at order receiving. The Journal Entries for the closed order will contain the Capital Expenditure's Cost Center in the G/L. For more information refer to Switch CAPEXGL via the Orders Switches Manual and transaction code Capital Expenditure via the Orders Transaction Code Manual.

• ROCAPEX - (Repair Order Capital Expenditure (field) Mandatory)- If set to 'Yes', the system will make the Capital Expenditure field in the Optional tab a mandatory field.

Expedite Date

The accelerated delivery date of this Order; rushed order based part requirement and order priority.

Delivery Date - Expedite Value (via Priority System Tran Code) = Expedite Date (via Order Detail, Optional tab)

Example:

Current Date = 01/01/2019
Delivery Date = 01/24/2019
Expedite Value (via Priority Tran Code) = 12 days
Delivery Date (01/24/2019) - Expedite Value (12 days) = Expedite Date (01/12/2019)

Note: If the Expedite Date (Order Detail, Optional tab) is less than today's date, the system will default the Expedite Date to the current date.

Warranty

The number of installed hours/cycles/days the A/C component is under warranty. The warranty for the part can be in the form of hours/cycles/days, or A/C Days. Default warranty information for the part is set up in the Vendor Master, Warranty Information tab. The warranty information can be overridden at the Part Number level and here as required.

A/C Days - The number of days the component is under warranty regardless of whether the part is installed or not.

Earliest checkbox - When selected, the warranty for a component will expire once one of the following (hours/cycles/days/A/C days) reaches the warranty limit first. When the checkbox is de-selected, the warranty will only expire once ALL warranty limits are met.

Auto Issue radio button

Check this box to automatically issue the associated part to the order. If checked, the W/O field will be mandatory. Upon completion of Order Receiving or Receiving Inspection (if applicable), the system will auto generate a Manual Issue print and the part will be issued from inventory and expensed to Work Order. The Auto Issue allows for the inventory binning step to bypassed and the immediate issue to occur. Typically this is used with any AOG situations and any aircraft undergoing heavy maintenance checks which will require a lot of ground time (especially useful if the aircraft is location at a vendor for maintenance).

Book To radio button

Select if the cost of this order should be booked to a Work Order (either internal or 3rd party W/O). Define the Work Order in the Work Order field to be charged for the fees related to the part. If using the Journal Entry feature, the G/L Account on the Order Detail, General tab will be expensed at receiving and Book To if selected will reverse the charges against the W/O. Book To simply allows the user to track what charges are being booked to the Work Order via an expenditure account at receiving.

• BOOKTO - (Repair Order Book To (radio button) Selected By Default)- If set to 'Yes', the system will default the 'Book To' option in the R/O. When you create a new R/O and save it, the detail window appears. On the Optional tab, there is a radio button named 'Book To' that must be selected and is mandatory for the save.

Auto Issue & Book To radio button

Select if the part should be Auto Issued and have its costs booked to the Work Order.

Auto Reserve radio button

Will automatically generate a pick list for the indicated W/O which will reserve the part upon receiving, via Order Receiving or Receiving Inspection as defined per the R/I Required flag against the part.

None radio button

Default setting allow for the G/L Account on the General tab of the Order to be expensed at receiving and the part to be received in inventory for future part requirements.

W/O

The Work Order used to categorize, manage, and schedule work requirements for aircraft maintenance. The Work Order which generated the order or requires the part being ordered. In addition, the Work Order to be expensed when Auto-Issue or Auto-Reserved upon receipt of the part depending with option is selected. Expenses will allocate according to the Work Order Expenditure. Please note that Auto-Reserve will not expense to the Work Order Expenditure until the time of issuance.

Task Card

The Task Card / Job Card that details the scheduled maintenance work. The Task Card which requires the part and is attached to the Work Order indicated on this tab. By tying the part requirement down to the specific Task Card any Task Card Expenditures will follow approximately. In addition the Task Card to be expensed when Auto-Issue or Auto-Reserved upon receipt of the part depending with option is selected. Please note that Auto-Reserve will not expense to the Work Order Expenditure until the time of issuance.

Warranty Status checkbox

Check to indicate that this order is a Warranty Claim. If the part is under Warranty (as defined via Settings/ Vendor/ Warranty tab), this checkbox will be checked at default if the part is currently under warranty based on configurations.

• ROAUWAR - (R/O Auto Warranty Claim)- If set to 'Yes', the Warranty Claim checkbox on the Optional tab of the R/O Detail will be checked at default if the P/N is under warranty and will not be checked if the P/N is not under warranty. If set to No, the Warranty Claim checkbox on the Optional tab of the R/O Detail will not be checked, regardless of whether the P/N is under warranty.

  Note: If the P/N is under Warranty but the Warranty Claim checkbox is not selected, a System Notification will be sent as configured. For more information refer to System Notification via the Settings Training Manual.

Status

The current status of the Warranty Claim (Pending, Accepted or Rejected).

Note: This field only appears if the Warranty Status checkbox is selected.

Add Warranty Information To Print

Check to indicate that the information should be presented on the print for this transaction.

Warranty GRB / Line

The Warranty GRB (Goods Received Batch number) / Line associated with the Repair Order. To fill this field, select the Warranty Info tab, scroll through the available transaction, and click the desired Warranty (which contains the desired GRB number).

Insurance Claim checkbox

Check this box if Insurance Claim applies. Then select the Insurance Claim Number which applies, the total cost of the Order will appear on the Insurance Claim for collection from Insurance company. For additional information, please refer to the Insurance Claim section of the Orders Manual. If selected, the Claim Number field will be mandatory.

Claim Number - The Insurance Claim number to associate with the Order. If the Insurance Claim checkbox is selected and the Claim Number is not entered or incorrectly.

Miscellaneous Reference

Free text Miscellaneous Reference information.

Operational Damage checkbox

Select the Operational Damage checkbox to enable the Operational Damage field. Enter any notes regarding operational damage of a Part Number. This field is informational only.

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There are many warning messages which a user may receive while creating an order. For the meaning of any of these warning messages please refer to the Orders Module Warning Messages section of the Orders Training Manual.