MANUALS > Inventory > Inventory Module > Inventory, Explorer Menu > Scrap Authorization Explorer

Scrap Authorization Explorer

The Scrap Authorization Explorer allows the user to review, reserve, accept, and/or reject Scraps that must be authorized. The authorization process can be as simple as a one step authorization, or as complex as the user would like, such as a five or ten step authorization process. The actual authorization configuration process is user-defined based upon each users' individual business process needs, and can be set up via the Scrap Code System Transaction Code.

Note: In order to use the Scrap Authorization Explorer, the SCRAP/AUTHORIZATION configuration switch must be set to Yes. When set to Yes, an authorization will be required for all Scraps initially created. When set to No, authorization will not be required when creating new Scraps. For more information, refer to Switch SCRAP/AUTHORIZATION via the Inventory Switches Manual.

Once a Scrap that requires authorization has been created, select the Inventory/ Explorer/ Scrap Authorization Explorer option.

This window is security controlled via Inventory/Explorer/Scrap Authorization Explorer. For more information refer to the Security Explorer via the System Administration Training Manual.

If no Scraps are currently awaiting authorization, or there are no Scraps pending authorization that fit the users' criteria based upon the setup of the 'Scrap Code' System Transaction Code, the following message will appear:

When entering the Scrap Authorization Explorer window, the system displays the following screen:

The following information/options are available in this window:
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Unauthorized icon

This is the P/N to which the Scrap is being conducted that is pending authorization icon. This information includes the P/N and S/N.

Current/Pending Step icon

The current open Authorization Step(s) that are pending acceptance. There may be more than one Authorization Step open due to Parallel Steps being created in the configuration of the System Transaction Code.

Reserved Step icon

The reserved icon appears when a step has been reserved and the Reserved checkbox has been selected as shown below:

Accepted Step icon

An Authorization Step that has been accepted. These steps can be viewed in Query Mode if required.

Upcoming Step icon

An Authorization Step that is waiting for a prior step to be accepted. These steps cannot be accepted until the prior step(s) have been accepted. The Authorization Step is in pending acceptance status. These steps can be viewed in Query Mode.

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Note: Authorization Steps can be configured in the Scrap Code System Transaction Code to be accepted by a user that meets the Department, Division, and Section or Authorization Group criteria that is set up. This is a user defined configuration based upon the business requirements of the customer. For additional information regarding Authorization Groups, refer to the Scrap Authorization Group Explorer.

When in the Scrap Authorization Explorer window and attempting to access and authorize a step that is not configured for the Department or Group that the user belongs to, the user cannot Accept or Reject the step. The user may only view the Authorization Step in Query Mode due to the Scrap Code configuration stipulating that another department is set up to authorize this specific step. The system will display this query only warning message and allow the user to enter the Authorization Step only to view the information:

When initially entering the Scrap Authorization Explorer window to accept the first Authorization Step, the system displays the following screen:

By selecting into the Authorization Step, the system displays the following pop-up window:

Select the Authorization option and the system displays the Scrap Authorization window:

The following information/options are available in this window:
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Revision Control

Automatically generated control number for each revision step.

Batch

The inventory number that is currently associated with a part or group of parts. A part's Batch number can change after various types of transactions take place.

P/N

The Part Number reference for the aircraft part.

S/N

The Serial Number for the specific serialized part.

Authorization Step

A description of the Authorization Step; each Authorization Step can have its own unique description to describe the steps general purpose.

Inventory button

Opens the Inventory Detail for Audited Items for review.

Department

The department which has authority for approval of this step. The Authorization Step can only be performed by an individual in the department specified here. See Settings/ Update/ Employee Master to verify that the employee is assigned to the appropriate department. Authorizing employees must have security access to the appropriate Authorization Explorer option. When this field is left blank, the Authorization Group field is available.

Division

The division which has authority for approval of this step. The Authorization Step can only be performed by an individual in the division specified here.

Section

The section which has authority for approval of this step. The Authorization Step can only be performed by an individual in the section specified here.

Authorization Group

The Authorization Group which has authority for approval of the step. The Authorization Step can only be performed by an individual that is included in the Authorization Group specified here.

Authorize Update Step checkbox

When selected, the checkbox indicates that the current Authorization Step will be the last step in the authorization process. During the creation of the Authorization Steps, this checkbox should only be selected for the final step before the record is to be released from authorization.

Step Order

This number indicates the order of Steps if one or multiple Steps are created. This number is automatically created and can be overridden and changed to any number. It is recommended that the user enter Steps in a standard incremental pattern (i.e. Step 5, Step 10, Step 15, etc.) to allow for the insertion of Steps into the sequence at a later time if required.

Parallel Step checkbox

The Parallel Step functionality allows for the grouping of a set of steps to be authorized in conjunction with one another during the Authorization Process. This is useful when several departments are required to authorize steps at the same time before the Authorization Process can continue on to the next step. When this checkbox is selected, the Parallel Group field becomes available.

Step To On Rejection

This indicates how the Authorization Process will react when a Step is rejected (Start, Return To, Re-Release). When an authorization step has been rejected, the Step To On Rejection process begins based on the configuration of the 'Scrap Code' System Transaction Code.

Start - Will return the Authorization Process to the first step.

Return To - Will return the Authorization Process to a specific Authorization Step as specified by the 'Return To' Step number in the Return To Step Order field.

Re-Release - Will return the Authorization Process to the queue where it will await Release For Authorization.

Reserved checkbox

This allows a user to reserve the step. This will lock that user into that specific authorization step and does not allow another user to accept the step. The name of the user who Reserved the Authorization Step will appear in the Reserved By field.

Open radio button

All authorization steps are initially in Open status, until either Accepted or Rejected. A step can also be Open and Reserved at the same time.

Accept radio button

This option is selected when the user accepts the authorization step.

Rejected radio button

This option is selected when the user is rejecting the Authorization Step when there are reasons that do not permit the step from remaining open or being accepted. The Rejection Reason field is mandatory upon the Authorization Step becoming Rejected.

Rejected Reason - A Rejected Reason must be entered when Rejecting an Authorization Step. An authorization Step can be Rejected and Reserved at the same time so that when the authorization process comes back to that specific step, the same person who rejected it will have to authorize that same previously. This is especially beneficial due to the original person who rejected the step knowing first hand why it was rejected.

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To accept this Scrap Authorization Step, select the Accept radio button and select the Save button.

To reject this Scrap Authorization Step, select the Rejected radio button and select the Save button. When rejecting an Authorization Step, the Rejection Reason field shows in the window. It is mandatory to populate the reason when rejecting an Authorization Step. The user has the option to Reserve the Authorization Step as well. Upon rejecting the Scrap, the following prompt appears, indicating to the user that the component is being brought back into Inventory:

If selecting the Accept option on the radio bar, the system will automatically refresh the Scrap Authorization Explorer view and display the information banner, as follows:

After the Authorization Steps have been carried out, the Scrap Authorization is complete, and the Scrap is complete. For more information, refer to the Scrap Authorization.

Authorization Process

Note: The following applies to P/Ns with multiple Scrap Authorization steps: The P/N will be dropped from inventory if there are Authorization Steps listed after the designated Final step (Final Steps have a checked Authorization Update checkbox). The P/N will be set to Unserviceable in a Scrap Location until the Authorization process is complete. The P/N will remain available in the inventory of its original location if it was rejected at the First Authorization step.