MANUALS > G/L Interface > G/L Interface Module > G/L Interface, Update Menu > Invoice Entry

Invoice Entry

Once an invoice is received (from a vendor or outside source), it may be entered into the system via the Link module. The entry of this invoice is for a number of purposes. However, it should be noted that this functionality is not an Accounts Payable system and does not provide Accounts Payable functionality. In essence, it is a recording and reporting system, but has the capability of feeding the recorded information into a separate A/P system via program interface if required. Invoices for parts can be entered before the parts have arrived. Reports can also be produced to show parts that have arrived and are not yet invoiced (Orders – Order Print – Uninvoiced orders).

Multiple currencies are supported, for example a part can be purchased in one currency, received and converted into two supported system currencies and then invoiced in another currency. Fluctuations in currency value are taken care of by adjustment in the Journal Entries following invoice. The purpose of the Link module is to allow the entry and update of received Invoices related to Orders that have been placed through the system. It allows for the control of any queries and discrepancies that may arise.

Order types that are routinely invoiced are as follows:

• Purchase Order
• Exchange Order
• Loan Order
• Repair Order
• Service Order

Please see the Link manual of this course for additional information regarding entering received invoices into the system.