MANUALS > G/L Interface > G/L Interface Module > G/L Interface, Update Menu > Journal Entries Expenditure > Configuring Expense Codes

Configuring Expense Codes

Select an available Expense Category Code.

The following information/options are available in this window:
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Category

Name of the new Category Code to be created or utilized.

Use drop down

Users may choose Production (for Hangar and Line Maintenance), Shop, S/O, Rental Order, Exchange Out or All to pick from the types of maintenance the Work Order is affected by for each transaction. This drop down filters for individual transactions. Only the transactions of the chosen features will appear (if 'All' is selected, all will appear). Certain Uses will be defaulted depending on the Category Code selected.

Blank Text/Description

Enter miscellaneous comments about this particular Journal Entry expenditure using the given space, and also how this relates to the selected Category and Category Code.

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Note: If you want to change the G/L accounts that are associated with a Journal Entry Expenditure Category/Category Code combination that is already in the system, select the Category Code field. The list of pre-defined Category Codes will appear to choose from.

Once you have chosen your criteria, click on the Find button to show the following window.

Notice the list of transaction accounts (ex. Credit, Freight, etc.). These appear automatically because any transaction involving the specified Journal Entry Expenditure Category will affect the transaction types presented in this list. These transaction types are hard coded into the system.

You will need to define which G/L account (created earlier) will be associated (and, in turn, debited or credited) to the accounts listed on the General Tab.

Select any of the G/L fields to choose from a list of pre-defined codes. Here you will choose from the list of General Ledger accounts that were created in the General Ledger Accounts set up process. See the Setting Up General Ledger Accounts For The G/L Interface section of this manual for additional information regarding setting up G/L Accounts.

Depending on the functionality used within the system, the Journal Entries will be written for the accounts specified.

Note: Any number of Repair Expense codes can be created. These can be used to reflect repairs for Aircraft by tail numbers, or fleet types. This functionality allows you to “break down” the categories that each Repair Expense is allotted to. This is available so that reports that are run at a later time can return more accurate/specific results. When a Repair Order is created, a pop-up window will allow you to select from the list of pre-defined codes.