MANUALS > Orders > Orders Module > Orders, Update Menu > Orders Creation/Update > Loan Order > Loan Order Detail > Loan Order Detail, General Tab

The Loan Order Detail will automatically appear for the entry of new records. Therefore, it is not necessary to select the New button upon the creation of the first Loan Order Line item.

The following information/options are available in this window:
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Order Number

The type of order and the order number for the transaction.

Line

The specific Line item of the Order. Each Line item could represent a different part included in the same order.

Status

Line item will default to Open status. Order statuses are as follows:

Cancel - Order is not to be processed, received, or invoiced.

Closed - All Order line items have been received; therefore, the status will automatically change to Closed status.

Open - All Order items have not yet been received. Open defaults for all newly created order line items.

Loan Category

These categories are flagged against part in the Inventory Module.

Short Loan - Loaned parts not to exceed one year.

Pool - Parts belonging to a pool agreement with the vendor.

Long Loan - Loaned parts one year or greater.

P/N

The Part Number reference for the aircraft part. Loaned parts must exist in the P/N Master.

P/N Description

The description of the part. This will populate by default. This may be overridden against the order.

Condition

The condition of the part.

DEL Date

The date when the part(s) is/are expected to be received.

Note: May be pre-defined on the Shipping Information tab of the Vendor Master. For additional information, please refer to the Setting Training Manual.

QTY

The number of parts for the transaction.

UOM

The unit of measure. This will default if associated with a Part Number as defined in the P/N Master. Transactions for parts can be conducted in a different UOM than defined in the P/N Master. However, upon receiving the UOM, conversion will automatically adjust the quantities, providing that the conversion rate is defined in the UOM System Transaction Code (via Setting/Explorer/System Transaction Code).

Unit Cost

The unit cost from the vendor (per UOM specified). Select into the field for historical purchase costs. The cost information is derived from the P/N Master (Settings/ Update/ P/N Master/ Cost button). See the Settings chapter for additional information regarding the P/N Master.

Note: Loan Order will use the unit cost to in the calculation of percentage for the daily charge for the part received.

FOC checkbox

Select this checkbox if the item is Free of Charge.
When the FOC checkbox is selected the Unit Cost field will be grayed out. The system will create fixed assets when the order line is received, but journal entries will not be created.
When the FOC checkbox is not selected, and the Unit Cost remains null (0.00), the system will create fixed assets when the order line is received, and If Switch GLJEZERO is set to Yes journal entries will be created. For more information, refer to Switch GLJEZERO, via the G/L Interface Switches Training Manual.

Note: At the bottom of this window, the FOC checkbox is displayed next to each line item and is either selected or not selected. If selected, the text is displayed in red.

Duty Cost

The customs duty cost (if applicable).

Freight Cost

The associated freight cost/fees, if applicable.

Tax Cost

The tax cost (if applicable).

Requisition

The Requisition linked to the order. When the Requisition and Line are populated, most of the order line's fields are auto-populated based on the information listed in the Requisition (including the P/N).

Note: If the Requisition and Line item linked to the order in the General tab contains a Capital Expenditure, the Capital Expenditure is auto-populated in the order's optional tab. For more information, refer to the Loan Order Detail, Optional Tab.

Note: The system will check the Authorization Status of the Requisition when being attached to the order. If authorization is required, the Requisition Authorization option must be used by someone with the relevant financial authority. Once the Requisition is authorized, users will be able to attach the document to the order. For additional information, please refer to the Requisition Training Manual.

When Switch LOREQRQ is set to 'Yes', the system will require a Requisition for each line when creating a Loan Order. If the requisition is left null upon saving of the L/O, the order will not save.

Line

The attached requisition line number.

Factor Cost section

The Factor Cost fields are self calculating and use the percentage fee or days factors multiplied by the unit cost and number of days borrowed to determine the loan order total cost upon return of loan.

Initial Fee - The Loan Order processing flat fee as charged by the vendor.

Note: The initial fee may be pre-defined on the Loan tab in the Vendor Master and override against the individual loan order line item. For additional information, please refer to the Settings Training Manual.

Fix Fee % - Enter a fixed percentage amount (of the unit cost) that will be charged once for the loaned part. If using the Fixed Fee % field, the Factors (1, 2, and 3%) may or may not be used.

Note: The Fix Fee may be pre-defined on the Loan tab in the Vendor Master and override against the individual loan order line item. For additional information, please refer to the Settings Training Manual.

Days/ Factor 1% - Enter the number of days and the percentage of the parts' unit cost that is to be charged for the loan, e.g. the first 10 days the daily charge will be 2% of the part's value.

Note: The Days/ Factor 1% may be pre-defined on the Loan tab in the Vendor Master and override against the individual loan order line item. For additional information, please refer to the Settings Training Manual.

Days/ Factor 2% - Enter the number of days and the percentage of the parts' unit cost that is to be charged on the second level (i.e. once the number of parts defined in Days Factor 1 are over). For example, after the first 10 days defined in Days Factor 1, there are 20 days that have a daily charge of 3% of the part's value. In this case, enter 20 days and 3% in these fields.

Note: The Days/ Factor 2% may be pre-defined on the Loan tab in the Vendor Master and override against the individual loan order line item. For additional information, please refer to the Settings Training Manual.

Factor 3% - Enter the final charge level. After the days defined in Days Factor 2 are over, the daily charge defined here will be effective. This is the percentage of the unit cost to be charged per day for the loaned part from that day forward.

Note: The Factor 3% may be pre-defined on the Loan tab in the Vendor Master and override against the individual loan order line item. For additional information, please refer to the Settings Training Manual.

RTN Within Days

The number of days for either the P/N to be received and returned or delivered and returned.

G/L fields

The General Ledger accounting code for the order. The order G/L will default to the Part Number G/L as defined in the P/N Master, Costing tab. However, this field may be overwritten for any given order. As part of the multi company functionality, this field will be populated with the G/L Account that matches the Company entered into the Company field of the L/O header window.

Note: This field will default to the Default L/O G/L as entered in the P/N Category transaction code for the loaned part. For more information refer to the P/N Category via the Settings Transaction Code Manual.

Note: When Orders Switch CAPEXGL is set to Yes, the Capital Expenditure transaction code will contain the Default G/L field (instead of the Cost Center field). When this Capital Expenditure is entered into an order's Optional tab, the transaction code's G/L (if populated) will override the order's G/L field in the General tab. For more information refer to Switch CAPEXGL via the Orders Switches Manual and transaction code Capital Expenditure via the Orders Transaction Code Manual.

Repair Cost

The estimated cost of the repair (if applicable).

Note: If the Repair Cost is received after the Loan Order is closed, Invoice Order-ADD or LO/Repair Category may be used to capture and expense this cost. For more information, please refer to the Link Training Manual.

Repair Cost G/L fields

The G/L account for the repair cost. The Order Repair Cost G/L will default to the Part Number Default RO G/L as defined in the P/N Master. This may be overridden for any given order.

Start Charge Date

Upon receipt of a part, this field will be stamped with the order receiving date for the loaned part. The system will use this date to start calculating the number of days for which that part was borrowed (remains in Inventory) and attribute the factor cost accordingly in the loan order total cost calculation.

End Charge Date

Upon Return/of/ Loan this field will be stamped with the date for the return of the part. The system will use this date to end the calculation for the number of days for which that part was borrowed (remained in Inventory) and attribute the factor cost accordingly in the loan order total cost calculation. The following Orders configuration applies to this field:

• LOANDAY- (Loan Order Number Of Days To Allow For Packing And Shipping) - The number of default days to add to every returned Loan Order to allow for processing/shipping. The Config Number field is used to enter the number of Days.

  Note: The End Charge Date may be corrected within the Loan Order Finalization feature. For additional information, please refer to this section of the Orders Manual.

A/C

The individual aircraft tail number.

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The Export as Excel button can be selected to view the queried data (including all pages) in an Excel spreadsheet. This Excel file can be saved for later use. For more information refer to the Export as Excel Button via the eMRO System Standards manual.

Additional information can be entered according to the requirements.

More lines can be added to the Loan Order. Select the Save button for every line entered.

Note: The Loan Order rates are typically defined by Fix Fee % OR any combination of the Days and Factor Percentages. This is an Either/ Or selection but not both.