MANUALS > Link > Link Module > Link, Update Menu > Invoice Authorization Management

Invoice Authorization Management

The Invoice Authorization Management window allows users to query for Invoices based on the following search parameters. From this window, after querying the necessary Invoice, the record can be accessed through the Select button, thus opening the Invoice Order Authorization window.

Query:

The following information/options are available in this window:
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Vendor

The system code for the service/part provider.

Financial System Id

The corresponding Vendor code from the company financial system.

Invoice

The reference number (identification) on the received invoice and previously entered. This number is usually printed on the received invoice.

Terms

The terms of the invoice (NET 10, NET 30, etc.).

Invoice Created By

The name of the user who created the invoice.

Linked Order Type / Number

The type of Order and order number entered with the Invoice.

Order Priority

The priority placed on the transaction (e.g., routine, AOG, etc.). For additional information and functionality, refer to the Priority transaction code via the Orders Transaction Codes.

Hold Status

Status invoice goes to if it is out of tolerance. Select to query for:

• ALL
• Rejected
• Pending

Order Created By

The user who created the record.

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Additional search criteria can be entered in the Invoice Authorization Management, Other tab.

Results:

The following information/options are available in this window:
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Status

The status of the invoice.

Invoice Category

The Category specified on the Invoice Header. For additional information, refer to Entering a New Invoice via the Link Training Manual.

Vendor

The system code for the service/part provider.

Vendor Name

The official company name of the Vendor.

Terms

The terms of the invoice (NET 10, NET 30, etc.).

Currency

The currency type that the invoice was, or will be, paid in.

Copy checkbox

This checkbox is selected to indicate that the invoice is not the original invoice.

Invoice

The reference number (identification) on the received invoice and previously entered. This number is usually printed on the received invoice.

Invoice Date

The date the invoice was issued by the vendor.

Receiving Date

The date the invoice was physically received from the Vendor.

Due Date

The date the invoice was due. This is determined by the entered Invoiced Date and the Terms to calculate the due date for payment.

Invoice Amount

The dollar amount of the invoice. To fully balance the invoice, this amount should be the sum of all items on the Order. If you leave this field blank now, you can return to this Invoice Header later to make any required adjustments.

Order Type/Number

The type of Order and order number entered with the Invoice.

Line

The Invoice Line item number.

Priority

The priority of the invoice.

ORD QTY

Invoiced quantity of items in the Order.

RCVD QTY

The quantity of parts that were received.

Order Created By

The user who created the record.

Authorization Code

The authorization code for the invoice.

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The Export as Excel button can be selected to view the queried data (including all pages) in an Excel spreadsheet. This Excel file can be saved for later use. For more information refer to the Export as Excel Button via the eMRO System Standards manual.

The Filter/Sort button is used to alter the search criteria for records associated with the host module and window. For more information, refer to Filter/Sort Button via the eMRO System Standards Module.