MANUALS > Customer Orders > Customer Orders Module > Customer Orders, Update Menu > Exchange Order Out Finalization > Exchange Order Out Finalization, General Tab

Exchange Order Out Finalization, General Tab

The Exchange Order Out Finalization window is used to create an invoice that is sent to a customer for an Exchange Order Out. Before creating the invoice, the X/O's information can be reviewed.

To invoice the order, search for the X/O in the Exchange Order Out Finalization window. Select the applicable X/Os to be invoiced.

The following search fields are available.

The following information/options are available in this window:
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General tab

Order No - An auto-generated unique sequential number is assigned to each order. All Order Types which exist under the Order Module will receive their number for the following configuration:

• POSEQ - (Orders Next Sequence Number) - Next number for an Order. The start number is set at implementation. The Config Number field is used.

Legacy Sys Order No - The legacy number related to the order. The legacy number is typically identified and used by customers during implementation to cross reference their old systems order number to the new systems order number.

Location - The Location for maintenance events, inventory stores, orders, transactions, or training events.

Ship From Location - The location where the order items will be shipped from.

Priority - The priority placed on the transaction (e.g., routine, AOG, etc.). For additional information and functionality, refer to the Priority transaction code via the Orders Transaction Codes.

Vendor - The system code for the service/part provider.

Customer - The customer the order is being placed with requiring the items.

Company - The company the order is being created for.

Note: For more information, refer to the Multi Company Functionality.

Financial Sys Site Code - The order's financial system site code.

P/N - The Part Number reference for the aircraft part.

S/N - The Serial Number for the specific serialized part.

Expedite Date - The accelerated delivery date of this Order; rushed order based part requirement and order priority. Expedite Date may be defaulted as defined in the Order Priority System Tran Code.

Condition - The condition of the item that the user is sending. This will default if S/N is selected.

Other tab

Buyer - Individual who issued the order to buy the part. The buyer can be created via P/N Master/Inventory Levels button.

Owner - The name of the owner of the part, when applicable.

G/L Company - The associated parent company for the G/L Account.

G/L Expenditure - The Expenditure Code for the G/L Account.

G/L - The General Ledger account that is affected when an order is taxed.

G/L Cost Center - The Cost Center for the G/L Account.

Capital Expenditure - The Capital Expenditure code describes the way in which a cost is to be accounted for.

AWB - The airway bill number related to the part.

Customer P.O. - For Third Party purchase, if purchase is on behalf of a customer the PO number may be entered here. Additional Use - if a Sales Order is generated in the system for the service requirement, it may cross reference here as well. This is to be defined by the company procedures. This does not invoice or charge the customer for any service provided. It is only used as a reference number.

From-To Delivery Date - The date range that the X/O was delivered in.

P/N Transaction - The P/N transaction type, ALL, inventory, and non-inventory.

Created Date From-To - The date range that the X/O was created in.

P/N Category - The category of the part as defined in Settings/ Explorer/ System Transaction Code Explorer/ Settings/ P/N Category (e.g. Rotable, Consumable, Repairable) and entered for the particular part in the P/N Master.

Insurance Claim Number - The Insurance claim number, which applies to the part of the order.

Requisition tab

Requisition - The Requisition linked to the order. When the Requisition and Line are populated, most of the order line's fields are auto-populated based on the information listed in the Requisition (including the P/N).

A/C - The individual aircraft tail number.

Defect - The defect number (or log book number).

W/O - The Work Order used to categorize, manage, and schedule work requirements for aircraft maintenance.

E/C - The Engineering Control that specifies aircraft or component scheduled maintenance intervals.

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Results Section:

In the lower half of the window, all closed Exchange Orders that need to be finalized are listed in a table.

The table is broken down into multiple pages - users can switch through the pages listed at the top and bottom of the table. The amount of items displayed in each page can be changed through the dropdown at the top and bottom of the table (the options are 5, 10, 15, or 50 items per page). The table can be filtered to display specific information by entering the specific data in the blank fields under each column name. Alternatively, line items can be sorted by using the up/down arrows next to the column name. Some tables contain a dropdown arrow in the first column that can be selected to display additional information for the selected record. When the required record is selected, click on the Select button to access the Detail window.

The Export as Excel button can be selected to view the queried data (including all pages) in an Excel spreadsheet. This Excel file can be saved for later use. For more information refer to the Export as Excel Button via the eMRO System Standards manual.

The Columns button is used to select which columns will appear in the the window's search results/table section. For more information, refer to Columns Button via the eMRO System Standards manual.

The Filter/Sort button is used to alter the search criteria for records associated with the host module and window. For more information, refer to Filter/Sort Button via the eMRO System Standards Module.

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Status

The current order status.

Type

The type of order being received. Based upon the order type, certain receiving, financial, and inventory behaviors will be assigned to the part at receiving. The order types exist under the Orders or Customer Orders Modules exclusively. All order types are hard coded into the programming syntax.

Order Number

The type of order and the order number for the transaction.

Line

The specific Line item of the Order. Each Line item could represent a different part included in the same order.

Location

The Location for maintenance events, inventory stores, orders, transactions, or training events.

Delivery

The date when the part(s) is/are expected to be received.

Priority

The priority placed on the transaction (e.g., routine, AOG, etc.).

Vendor

The Vendor or the Customer associated to the order (depending on the selection of the drop down).

P/N

The Part Number reference for the aircraft part.

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