Receiving Discrepancy Button, via Tear Down Report

MANUALS > Receiving > Receiving Module > Receiving, Update Menu > Tear Down Report > Tear Down Report Buttons > Receiving Discrepancy Button, via Tear Down Report

The Order Receiving Discrepancy button is used to document any discrepancies discovered while an order is going through initial receiving. For example, if there is any kind of problem with the order (i.e. wrong number of parts, parts damaged, etc.), an Order Receiving Discrepancy can be created to document the discrepancy.

The Order Receiving Discrepancy process is as follows:

The Receiving Department issues an order receiving discrepancy.

The Purchasing department will review the discrepancy and clarify the course of action with the vendor. The decision (i.e. Return to Vendor, Credit, etc. . .) will be entered into the program Order Receiving Discrepancy in the Order module.

The reviewed discrepancy will show up in Order Receiving Discrepancy Close in the Receiving module and can be closed by the Receiving Department.

From the Tear Down Report window, select the Order Receiving Discrepancy button. (This button can also be accessed from the Order Receiving window.)

The Order Receiving Discrepancy window appears, where the receiving clerk may enter the discrepancy.

Order Receiving Discrepancy

The following information/options are available in this window:
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Order Type

Type of Order. By order type, certain receiving and financial behaviors will be assigned to the order at receiving of the various Order Types. These order types exist under the Orders or Customer Orders Modules exclusively. All Order Types are Hard Coded into the programming syntax.

Order Number

An auto-generated unique sequential number is assigned to each order. All Order Types which exist under the Order Module will receive their number for the following configuration:

POSEQ - (Orders Next Sequence Number) - Next number for an Order. The start number is set at implementation. The Config Number field is used.

Order Line

The specific Line item of the Order. Each Line item could represent a different part included in the same order.

Status

The current order status.

Received Date

The date the order was received.

Location

The Location for maintenance events, inventory stores, orders, transactions, or training events.

Bin

The specific storage bin within the inventory location.

Buyer

Individual who issued the order to buy the part. The buyer can be created via P/N Master/Inventory Levels button.

P/N

The Part Number reference for the aircraft part.

P/N Category

The category of the part as defined in Settings/ Explorer/ System Transaction Code Explorer/ Settings/ P/N Category (e.g. Rotable, Consumable, Repairable) and entered for the particular part in the P/N Master.

S/N

The Serial Number for the specific serialized part.

QTY

The quantity of parts that were received.

UOM

The unit of measure. This will default if associated with a Part Number as defined in the P/N Master. Transactions for parts can be conducted in a different UOM than defined in the P/N Master. However, upon receiving the UOM, conversion will automatically adjust the quantities, providing that the conversion rate is defined in the UOM System Transaction Code (via Setting/Explorer/System Transaction Code).

Description

The description of the part.

Vendor

The system code for the service/part provider.

Category

The order receiving discrepancy category.

AWB

The airway bill number related to the part.

Note: With Switch ORDDICRAWB set to Yes, the AWB field is mandatory.

ORD NO

The system generated Order Receiving Discrepancy Transaction number. For more information, refer to Switch ORDRRCDP.

Reason