MANUALS > Settings > Settings Module > Settings, Update Menu > Vendor > Vendor Master Buttons > Contract Button, via Vendor Master > Contract, General Tab

From the Vendor Master, select the Contract button. The system displays the Contract window. Populate all mandatory and desired information to create the shell/header of the Vendor Contract.

The following information/options are available in this window:
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ID Number

The unique identification number for this Vendor Contract.

Vendor

The system code for the service/part provider.

Status

The status of the contract:

Active - Indicates that the Vendor Contract is currently active throughout the system.

Inactive - Indicates that the
Vendor Contract is currently inactive. Vendor Contracts should not be deleted but placed in Inactive Status because vendor contract information may be important for keeping system records. Also, the Vendor Contract may be placed back in Active status at any point.

Null - Indicates that the contract is temporarily not active but will become active again.

Location

The Location for maintenance events, inventory stores, orders, transactions, or training events.

Priority

The priority that will be placed on this contract (i.e. Critical, Normal, etc.). For additional Information, please refer the System Tran Codes Training Manual, Priority.

Currency

The main transacting currency of the Vendor.

Quote checkbox

Users can check this box if they would like to use this record strictly as a quote. The checkbox is used for informational purposes only.

Contract ID

The contract identification number. This is entered manually and is informational only.

Contract Type

Classification of Contract Type may be defined here (i.e., Heavy Check, AOG,TPW, PBH, Line, etc.). The user can set up multiple Contract Types per Vendor.

Confirmation

The confirmation reference along with applicable information.

Customer P.O.

For Third Party purchase, if purchase is on behalf of a customer the PO number may be entered here. Additional Use - if a Sales Order is generated in the system for the service requirement, it may cross reference here as well. This is to be defined by the company procedures. This does not invoice or charge the customer for any service provided. It is only used as a reference number.

Manager

The customer (manager) who created the Vendor Contract.

Terms

The terms of payment, including the amount of days in which the payment must be made, may be defined by selecting from the pre-defined listing established in the System Transaction Codes. Terms may be changed for a particular order as required. For additional information, please refer to the Terms section of the System Trans Codes Training Manual.

Reference (A/C Type/Series)

The Aircraft Type and Series/Fleet assignment. The type/series, if the terms of this contract is for a particular type/series.

A/C

The individual aircraft tail number. The aircraft, if the terms of this contract is for a particular aircraft number.

Start Date

The start date for the contract.

End Date

The completion date for the contract. If a Customer Order (S/O) is associated to a Customer Contract with the Completion Date prior to the date of association, the user will receive a hard warning.

TAT

Turn Around Time for the contract.

Type drop down

Select from one of the following contract types to indicate which department should be billed.

• Production
• Shop
• Training
• PBH
• GSE

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Once the Vendor Contract Header is complete, the user can add Task Cards for the contract and specify the cap limits.